Rent an office or flex office?
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Why this decision is more complex today than it used to be
Today, companies must make decisions even though working methods,
Change team sizes and space requirements significantly faster than before.
Previous: Stable and predictable
Office decisions were based on clear assumptions.
Team sizes remained stable over the years and the space requirement barely changed.
Long-term rental agreements were considered a secure basis
and were rarely questioned.
Today: Flexible and uncertain
Office decisions today are based on many assumptions.
Team sizes change faster and actual space requirements fluctuate significantly more.
Long-term rental contracts face a reality that is constantly changing.
The 3 most common misassumptions when looking for an office
In practice, however, it is precisely these assumptions that often lead to expensive incorrect decisions.
Coworking or flex office is too expensive
Many companies only compare the price per square meter.
Expansion costs, ancillary costs, vacancy, maintenance and lack of flexibility as well as many other topics are often completely ignored. In practice, the classic office is often the more expensive solution — only delayed.
Flex Office doesn't match our public image
Flex Office is often equated with open open spaces without an identity. Many companies fear that representation, self-presentation or brand impact will be lost. The reality is different.
Many operators today implement professional concepts that individual companies would not implement financially or organizationally if they expanded their own.
When a classic office really makes sense
A classic office isn't wrong, but it's not always useful.
Private label
When the office is part of the public image and is deliberately used to position the company, such as by an architect.
Requisitions
If there are special technical requirements, such as water connections or special construction requirements.
Space requirement
When there is an exceptionally large amount of space required, which cannot be adequately represented with Flex Office concepts.
Special use
If there are uses that Flex providers cannot cover conceptually or technically, such as a gaming studio.
The 3 most common mistakes with classic office space
Misconceptions before the contract is concluded
• Space requirements are misjudged.
• Long running times are played down.
• Contract areas are often calculated according to GFA.
• Flexibility is considered unnecessary.
Removal error
• Expansion costs are set too low.
• Technology such as cabling is not being renewed.
• Expansion times are misjudged.
• Acoustics and work quality are underrated.
Underestimated risks in the company
• Operating costs are massively underestimated.
• Maintenance, tests, etc. are forgotten.
• The usable area is smaller than expected.
• Vacancy has a negative impact on motivation and work culture.
When Flex Office the
better solution is
It is a solution for companies whose space requirements are changing or cannot be clearly planned.
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Time gain
When companies must be able to act and cannot invest months in search, expansion, technology and coordination.
Risk reduction
When decisions need to be made even though future team size, usage, and needs are not yet clearly defined.
Failure prevention
When typical construction errors in acoustics, technology or layout are to be avoided because concepts have already been tested.
Cost clarity
When investments, ongoing costs and services should be predictable, without hidden additional costs or unexpected upgrades.
focus
When companies want to concentrate on their core business instead of losing time and energy in operations and organization.
Variability of use
When space is used differently today than before, for example through hybrid work, project work or changing team structures.
Your advantages with Coworking Capital
Expert in Flex Office Market
I know the flex office and coworking market and I find the ideal office space for your company.
Experience that convinces
With many years of experience as a real estate advisor I find your flexible office solution that truly fits you.
C-level experience, It works
A direct connection to the decision makers of the coworking spaces leads to the best solutions.
Complete Commission-free
I guide your office search as if I were part of your team and I make sure everything runs smooth and easy.
Why experience with this
Decision is decisive
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Pattern recognition
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Market knowledge
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Failure history
When is a real estate consultancy
It really makes sense
Not every company needs advice.
But no company is in the office space market every day.
Unclear requirement
When it is not yet clear how much space is really needed and assumptions shape the decision more than facts.
Comparison error
When different models are compared without bringing costs, risks and runtimes onto the same basis.
Time pressure
When decisions have to be made quickly and internal reconciliations would unnecessarily delay the process.
Contract risks
When long-term commitments are to be made, the consequences of which are only fully apparent years later.
Cost reality
When costs are not only to be compared, but also realistically assessed over duration, operation and adjustments.
Failure prevention
When typical market mistakes are to be avoided and not repeated, which many companies only recognize after moving in.
CoWorking Capital vs. self-research:
Which path suits you?
Let's find your new office
FAQ — Renting an office or a flex office?
What is the difference between renting an office and a flex office?
With traditional offices, companies rent permanent space over the long term and organize expansion, operation and use themselves. Flex Office comprises flexible office solutions with shorter runtimes and mostly integrated services.
Is there a better overall solution?
No The right solution depends on the specific use case. Team size, growth, working methods and planning security are more important than prices per square meter.
What role does hybrid work play when looking for an office?
Hybrid work is changing the actual use of space. Many companies need fewer fixed workplaces, but they need different room concepts.
From what size of company is Flex Office worthwhile?
Flex Office can be useful for small teams as well as for larger companies. What is decisive is not the size, but how stable the space requirement can be planned.
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